MINUTES

WALTER LEE OCTOBER 2025 PAC MEETING

Date: October 22, 2025 (Wednesday)

Time: 5:30 PM - 7:00 PM

Location: Walter Lee Library & Online

Chair: KC

Call to Order

The meeting was called to order by Chair KC at 5:45 PM. Attendees were welcomed and thanks were expressed for their participation.

In Attendance

• PAC Executives: KC, AC, ES, TS, KB, MF
• Admin: Alfred (Online), DL (Online)

Review and Approval of Agenda

It was moved by AC and seconded by TS to call the meeting to order.

Approval of Previous Meeting Minutes

It was moved by AC and seconded by DL.

Presentation and adoption of PAC 2025/26 budget

The PAC 2025/26 budget was presented, reviewed and adopted in the meeting. 

Admin Report (Alfred)

• Alfred expressed gratitude for the PAC's work on the budget, fundraising, and support of school activities.
• School Updates:
  • Term 1 is off to an exciting start. 
  • A Robin Layne Performance for all ages (whole-school assembly) is scheduled on 23 Oct (Thur). A percussionist program ("Beat & Rhythm") is planned for Term 2.
  • Halloween activities are planned for next week (Spirit Day), including a Grade 6/7 costume contest.
  • The Terry Fox Run was successful, nearly meeting its second fundraising goal.
  • An online safety session for Grades 4-7 will be held on November 14.
  • Alfred will host a district-wide "Keeping Kids Safe Online" parent evening.
  • Parent-Teacher conferences are scheduled for November 13 (Thur), early dismissal to allow more time for the parent-teacher conferences.
  • Funding from district is allocated. A budget meeting with staff will be held in early November.

Chair Report (KC)

• An amendment to the Secretary role is under consideration.
• Updates on the Hot Lunch program with Premier were provided.

Treasurer’s Report (AC/ES)

• Gaming Account: $6,800 has been received.
• General Account: Balance was provided to members.
• Banking Administration: AC will contact the bank to update signing authorities for ES and TS (for Hot Lunches), and to set up online banking access for KC and ES.

Fundraising coordinator report (KB) 

• Purdy's: An update will be provided at the next meeting.
• Fundscript Gift Cards: A letter will be drafted to parents outlining participating stores and the fundraising and payment process. KB will follow up to inquire about the availability of receipts.
• Family Photos: The PAC will continue with the same vendor, with sessions planned for two weekends in April.
  
   

RDPA Update

• No update

Other Discussion

• Fundraising Analysis: It was suggested to compare actual fundraising results with the budget to create more realistic projections for next year.
• Family Bowling Night: Promote more actively, including through WhatsApp and FB announcements to increase participation.
• Author Talk: Suggested inviting an author to share and speak at the library. The expenses originally allocated for Reader’s Choice can be used for this purpose. 
• School Mural: Proposed the idea of a student-contributed mural, with the PAC providing financial support. This will be discussed further at the next meeting.

Next Meeting

• The next PAC meeting is scheduled for Wednesday, November 19, 2025, at 5:30 PM.
• The meeting was adjourned at 7:00 PM.